Updates and improvements in version 12

This version contains a range of new functions and improvements, allowing you to work even more effectively and help further simplify your everyday. Most of the improvements and updates are based on feedback from our users. Below you can read about the main updates. In addition, there are a range of small updates and improvements within all modules. We wish you happy reading!

We would like to point out that access to each update may vary depending on which Mamut products your business uses. Detailed information about the updates and improvements can be found in the user handbooks and help files for version 12 of the Mamut Business Software.

Some news in version 12.5

Legal changes

VAT rate change: The VAT rate within the United Kingdom is planned to revert back to 17.5% on the 1st January 2010. Mamut will offer a simple tool to help assist in making this change a smooth transition within your Mamut system. The tool will reset the default value, sort order, change the VAT rate on products and relevant accounts in the Chart of accounts within the system and hide the old 15% codes in the journal entry. The VAT tool will only work with version 12.3 and 12.5 of Mamut Business Software.

Changes according to the new EU VAT laws: From the 1st of January 2010, the new EU VAT package will come into effect in each of the member countries, and as a result all businesses will need to comply with these changes. The current rule states that the place of supply of a service to a business customer (Business-to-business) is where the supplier is established. This will be changed from where the supplier is located to where the customer is located, so that VAT will be better matched to the market in which the services are performed; and as a result avoid double or non taxation conflicts between member states. This has been organised to function in a similar manner to how the EU trade for goods works, where the country in which the supply is made, is the country responsible for reporting VAT (Reverse charge). Read more about this here.

Improved sales and logistics functionality

In the logistics module, two new reports are now available from the Product Flow window to document the tracking of stock movements. It is now also possible to print our historical stock values for a specific period with the help of new reports in the report module. Version 12.5 of Mamut Business Software now supports alphanumeric consignment numbers on all types of stock movements. The subscription module contains a new setting for frequency. This will enable a customer to enter an existing subscription in the middle of a period at a reduced price. It is also possible to set up a subscription that is controlled by the customer subscription date, rather than the subscription itself. When printing any sales report to email, the name of the attached file will now contain the name of the report, the number of the quotation, order, invoice or credit note, and the name of the company database, based on the language selected for the customer/order.

System

From version 12.5 “Online Help files” are available directly from Mamut. When you click on “Help” or the “F1 key” in Mamut, you will receive a question regarding about which help file you would like to use. The Online Help File will be frequently updated and contain more images and connections. Several adaption’s for Microsoft Windows 7. Mamut was one of the first software houses in the world to receive the logo “Works with Windows 7”.

Mamut Online Desktop

Mamut Online Desktop now has several new modules and features. Online Time Sheet Input, Online Activities and Calendars, and Online Company Dashboard (key figures and financial analyses) are some of the new features you will find in the latest version. Read more about this here.

You can read more about the changes in version 12.5 in the user documentation.

Below you are able to read about the updates in version 12.1.

News in version 12.5

News in version 12.1

Updates and Improvements within Contact Management

Plan better with maps and routes

Within the Contact and Company Contact module, you can, with the help of new buttons on the toolbar, show maps and routes to the contacts address. This function implies that you are connected to the internet.

You can choose between Microsoft, Yahoo or Google, to be the supplier of the map information.

Simpler sending of emails with Default Recipient

Within the company settings for contact management, you are now able to choose which email address will be the default recipient of emails. The default email address applies to sales and invoicing, as well as purchase and quotation, and gives you the option to choose either Contact email, the field Your Ref. or email list, as the default.

The e-mail list gives you the opportunity to select between all available e-mail addresses connected to a contact.

Colour codes on activities within the calendar

With activities, you are now able to choose a colour code for those activities that will be shown in the calendar. Through the use of activity types, you are also able to decide standard colours for every simple activity type within the properties register

Accounts

Several options for user settings, within journal entry

Within journal entries there are a range of improvements to increase user friendliness, as well as to simplify the handling of journals. The user settings have been expanded with new settings, along with other numerous improvements. It is now possible to simultaneously define up to five different user setting setups per user, making the journal entry more efficient and simpler for those who work with many journals.

New entry list within journal entry

Within version 12, the Journal Entry window consists of two parts. The top half shows the specific journal entry you are working on; the bottom half shows journal entries already posted but that have not yet been updated to the Nominal Ledger. Via the drop down list in the lower half of the journal entry window, you can now display – in addition to Journal Entry and Financials – the Posting List. The Posting List view will display the last 50 journals entered to a given account. Which account`s entries are displayed, depends on which account number has been highlighted in the nominal code column in the top half of the journal entry.

Many cost centres in journal entry

It is now possible to set up extra cost centres that can be used with the handling of journals in the journal entry. What default are cost centre’s Department and Project availability, but in case you require it, you can set up your own, specially fitted to your requirements. Examples on other actual cost centre’s can be Campaign, Product, or Employee.

Reversing of journal directly in the nominal ledger

In the nominal ledger you can now reverse journals in the journal list. To do this you mark the actual journal and click Delete. A new journal will then be updated directly in the nominal ledger.

Sales Follow Up and Logistics

Complete traceability in product flow

The product flow window has been updated, and gives you complete control over all stock movements. The window lets you track those transactions which caused the stock movement, as well as locate the journal entry within the Nominal ledger; if an entry has been registered. It is then possible to open all related products, warehouses, purchases, orders, and contacts linked to a stock movement, direct from the window. Therefore, you have access to all supplementary information from the one place.

See delivery plan for purchases in the sale order

In the order register you can now see purchases and delivery information and with this see expected delivery dates for products within the order. The overview / summary is displayed in a new window, Delivery plan, and shows products in the purchase module that have not been received.

Choose default warehouse for every regular user

If you maintain several warehouses, you can; in User Settings for Product, in the new tab Warehouse, define which warehouse, and eventually which location, will be default for every user.

List of related documents to Orders/Invoices

All documents that are linked to an Order/Invoice can now be opened from the Sales/Invoice register. You can find a new button for this in the toolbar: Open the list of Order/Invoice-documents. Here you can for example open quotation and invoice documents linked to the order.

Extra product number

This new field, The Industry’s Product Number in the product register, can be used when registering a product that has a product number which is common to the entire industry. The field does not replace your own product number, but you will be able to enter this number instead of your own number when entering data in the Sales/Invoicing or Purchase modules.

Updates and improvements in E-Commerce

New and better design templates for websites and web shops

Various new website templates have been created in all program versions containing website and design templates. Many of the existing design templates for website and web shop, have been updated with new functionality, opportunities for self defined top text, and improved presentation of company information. In addition, many of the templates have been updated with a suitable and renewed design.

Better presentation of products within web shops

New functionality has been created, so that you are now able to view a detailed product page for every product. It is now possible to enter both a shorter, as well as a more detailed description per product. All descriptions will be automatically shown within the web shop. The short product description will appear under the product name, while the more detailed description will be shown under a More Info link. You are able to format the text within both forms of descriptions as you wish.

Complete overview of website traffic through the use of Script

Through the use of script, it is possible to put in place visitor tracking for your website. For example, Microsoft (Microsoft AdCenter Analytics) or Google (Google Analytics) can be used for this, not only allowing you to track visitors but also to track the incoming traffic generated form Google AdWords, among other things. However, in order to do this, you are required to use a script from the existing participant. It is also possible to insert your own developed script.

Minimum purchase within the web shop

You can now decide a minimum amount that every customer must spend in order to complete a purchase within the web shop. Including a minimum amount means that the customer cannot shop for a lower amount (total per order) than the amount you have stated as minimum.

Automatic picture width, for the web shop

You can now state a maximum width for pictures that are to be shown within the web shop. This setting ensures that pictures shown in the product list, within the web shop, are automatically shown in the same width depending on the original size of the pictures. This however, doesn’t affect the size of the pictures within the detailed product list.

System and Database

Microsoft® SQL Server®

From version 12, Mamut Business Software uses Microsoft® SQL 2005 Server® for its database. This gives you secure, scalable and efficient data processing. When installing or updating to version 12 of Mamut Business Software, Microsoft® SQL 2005 Server® Express Edition will be automatically installed and configured for Mamut on your PC/Server.

Read more about Mamut and Microsoft SQL Server

Mamut Online Desktop

Version 12 of MBS is integrated with Mamut Online Desktop that gives you Web-based access to updated information from Mamut Business Software, together with a series of new services.

With Mamut Online Desktop you can read, set up, and edit information from any PC with an Internet connection. This makes it very simple to divide information with colleagues or to gain access to information from your Mamut-system if you are out of the office.